Times are changing radically and the "know-hows" we all used to follow while presenting in a physical room may not necessarily work for our online setups. The connection to our colleagues or stakeholders sitting right next to us, receiving the right signals and glances assuring us it's our turn to speak do not exist in the virtual environment. It used to be way easier to persuade our counterpart back then – nowadays, meetings are getting shorter, more dynamic and our attention span is shortening. As we all have less time to make our speech more persuasive than ever before, we have to use our resources wisely.
Therefore, we would like to share with you a few tips on how to structure your presentation if you host an online meeting.
Choose a proper presentation template
Are you reusing the same slides over and again? Now it's the right time to start reconsidering the layout of your presentation. Many users might be seeing them on several different devices – their screen sizes might vary. Try using a nice catchy template that could be responsive for portable devices such as tablets and smartphones. Don't choose overused, pre-defined templates, they are too generic and won't leave a long-lasting impression on your audience you desire. Your counterpart might in fact start to multitask and ignore your slides completely by minimizing the window.
Use bigger and readable fonts
All the information is meaningless if your audience cannot access it – try to avoid any font size less than 24 points unless you use it for descriptive texts of lower importance. Also, do not use more than 2 different fonts at the same time, it will make your layout look inconsistent.
Stop thinking about overstuffing your slides with too many details, half of your audience with a lower resolution will not be able to see it, unless you read it out loud – and reading your own slides is never a good idea. Slides are only here to support your message so do not write whole stories in them – try becoming a storyteller instead.
Make it fun
Use iconography, interesting statistics, easy-to-read charts, catchy colors – everything the audience could get impressed by can only support your message. Have you thought about taking the advantage of using a world-known quote? Try combining one that fits your message the most to make an impactful opening.
Use unique, high-quality pictures
Try not to include generic pictures at all cost just to fill up your slides with content. Insert only the pictures that have a direct connection to your message so you do not drive your audience's attention away. Minimalism philosophy in design says "less is more" and the same rule applies to your slides. The more you clean them up the more you let the message stick out.
Do not overstuff your slides with animation
Do not bother with animations too much. Some basic transition effects between slides are alright, but your audience will not appreciate them as much as in real-life meetings. Remember, your screen is streamed via video calling platforms and the final effect might not end up displaying well if your FPS rate drops down due to the slow connection issues.
Choose the right layout
One of the crucial aspects is the way you structure your slides, form the message and adjust it to the audience. If you are still not convinced about your current structure, we have created a sample PowerPoint template which will help you to consider different steps before you go on stage.